35NL Assignments and timeline

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Organisation of the Game module

It is essential that all of you, individually and as a team member, join in all online events as scheduled. Keep in mind that you will be performing as entrepreneurial managers in the upcoming sessions and throughout the week duration of this game. So, next to working on your assignments, you ought to keep your social media and interaction alive. What to do first? Take it step by step.

To be done in the week of Monday the 8th March, the start

To give you a head-start, especially as we will not physically meet, we want you to do the following:

* Step 1: Study Introduction to Hotel
Study the Introduction to Hotel: here you will find the ten pages you need to read on the hotel, the history and the situation as you will take over the management of the property.

* Step 2: Study Introduction Game play
Study the Introduction Game play: here you will find the ten pages you need to read on what you can do as new management team.

* Step 3: Meet (online) with your team members
It could be a bit of an extra challenge to cooperate online, due to the Corona measures, but still, be a team player and aim not to leave anyone behind. And, you will work in the same project groups as before, in MS Teams. We know MS Teams can work miracles, you can also use other back-channels. Managing a hotel is having your team and hotel well organized. Make sure you meet asap and work together in a professional manner, and do support everybody in the team to perform his/her tasks well and in time. Good management is also good team-management. If things don’t work out as planned, act immediately. In the year 0 you will make a management Team contract. Now, be sure to get acquainted: the list with your Team members will be provided (in MS teams and otherwise).

* Step 4: Kick-off
Join in and participate in the main online kick-off along with other management teams: you will get instructions from the owner Christina Bergman or CEO Jill Jandal.

You will then receive information regarding your Team and the Game, such as

- The team members with whom you will make up the management team of the hotel: the list has been made available via Teams, so you should familiarize yourself with your own Teams channel
- The team number of your hotel. This will look something such as "35NL-A01".
- Your Game is the 35th. Game in row and takes (virtually) place in Rotterdam, the Netherlands, so that is why its is number 35NL. Ignore any info you might see on other games.
- Your hotel. For instance, if your hotel is located in the fictitious city of Amstelburg, therefore the letter A will correspond to your hotel. The letter B stands for the city of Budano e.g. We have a total of ten cities. All cities are located in the Netherlands, or any European country and city.
- Your hotel in this case will be hotel number 01 out of approximately seven hotels in your city. The other six hotels in the same city, are your competitors.

* Step 5: City meeting year 0.
Check the time slot of your City in your schedule and visit MS Teams. It might be shortly after the kick-off. If you have time, check the other tasks of this week. In this session you meet your coach, your competitors, ask questions, have a look at the assignments of this week etc. Very bad idea to miss out on this. In this session you will get your (private) link to your Team File and will know which channel in this MS Teams 'belongs' to your management team. So you can 'go' to your own channel afterwards, and make arrangements within your team.

Team File
As a team you will work in a shared Team File, a Google spreadsheet. Shortly, you will get a private link to this file. With this link, only you and your Team members will have access to your hotel’s Team file: the most important file in the game. This is the document in which you need to present your assignments, formulate your future plans for your hotel, and where you will also find your results. The private link will look something like 'https://goo.gl/L4cABC' and is case sensitive. Demo Team File of a finished Game, but it will give you an idea what it will look like, in the end, though each competition is a bit different.
Keep your link private and secret! Inside this Team File (for your eyes only), you will work on:

- Your assignments

And you will find after the ending of a year:

- The revenues of your hotel

- The profit of your hotel

- The ranking of your hotel on the assigned entrepreneurship activities

- Your ranking of your hotel on the assigned creativity activities.

- Feedback from your coach

Your coach will have access to your Team File at all times. A few things to bear in mind while working collectively in this Team File:

- Please use Chrome as your browser (will work the best, both owned by Google).

- When you are logged in in Google (YouTube, Gmail): you will get a few more options in your menu ribbon

- It is real-time, with a small delay. And be aware that the last edit counts: so make sure to agree with, which team member will do the final editing (mind the deadlines).

- Work online only: downloading, converting to Excel etc. will always give issues.

- You all have edits right, at the same time, in the same team file

- You have edit rights in a selected number of cells, only the yellow ones: follow the instructions, do not change tabs, don't make new tabs etc.

- Many cells have a small triangle on the top right hand: hover your mouse over it, as this will give additional information on the subject.

- You are not allowed to change things after the deadline, or in any previous year.

- It can be handy to install the extension "Editor for Docs, Sheets & Slides", available via this link. The extension is needed for copying / pasting information between Google files.

- It can get busy online, on the Google servers, on your WiFi e.g. So loading might take a few seconds, if the file doesn't seem to load, exit and open it again or do refresh (once!). For reassurance: we hardly had any problems on the 'Google side'.

More information
After this, during the game you can find much more info in:

- In the main menu you can see your Game 35BE, with its own homepage and information. Don't bother about other Games.

- Always in the menu you can find the Hotel Info pages. They give detailed information on the real hotel.

- Clicking Game play info will show you information on how to handle your hotel in this simulation. This is also always available in the menu and on the Game play.

- Clicking Help will show more information on photos and videos of the hotel and links to the social media accounts of Emerald Forest Hotel

- Clicking Social media EmeraldForestHotel will show the dominant currents social media accounts the hotel has.

Step 6: Join the WhatsApp group

As a service there is a special Whatsapp 'helpline: we suggest you to use this. Please choose one mobile number representing your Team in the Game: fill this number out in your Team File (it is part of the entrepreneurial assignment of year 0). Please send an app from this mobile to Game Support 35NL +31 6-xxx with just your Team number: so 35NLE-A01 or 35NL-C07 e.g. Nothing else. You will be added to the group then. You'll get instruction in the app how to use e.g.

Step 7: Make your year 0 Entrepreneurial assignment 1

Check the page 35NL E year 0 .
Use info on what to do from the page Year 0 where the strategic preparation is explained, and check the page Team file on this platform to see what your Team File is and does. Then have a look at your own Team File. All team members can log in using the provided link: multiple users at the same time is no problem. Your team will work in this file and also find results in there after each year. After reading, discuss your strategic plans with regard to the hotel and come to a conclusion. This all should be in your Team file well before the deadline. Changing after the deadline is not possible. You will only get feedback after completing the creativity assignment of year 0.

Step 8: Q&A on year 0 Entrepreneurial assignment 1

Check your schedule.

Deadline Friday, March 12th. at 15.00

Step 9: Join the Facebook group

Go to Facebook group of 35NL and request to join the group. You can join with a FB hotel page or a personal account (one per team will do). This is a private group and will not influence your timeline. You can use this group to communicate with potential customers, profile yourself e.g.

Step 10: Make your year 0 creativity assignment

Check the page 35NL C year 0.

Step 11: Q&A on year 0 Creativity assignment 1

Check your schedule.

Deadline , March 19th. at 15.00

Step 12: City meeting: check time slot of your City in your schedule and visit MS Teams

Results of the year 0, looking ahead at year 1.

Step 10: Consultancy: check time slot of your City in your schedule and visit MS Teams

This is the time to ask questions about all the tasks.

Step 11: Make your year 1 business assignment

Check the page 36BE 10 Decisions.

Step 12: Make your year 1 creativity assignment

Check the page 36BE Business Assignment 1 Investment Plan.

Virtual Business Week, Wednesday 3rd. March

Step 13: City meeting: check time slot of your City in your schedule and visit MS Teams

Results of the year 1, looking ahead at year 2.

Step 14: Consultancy: check time slot of your City in your schedule and visit MS Teams

This is the time to ask questions about all the tasks.

Step 15: Make your year 2 business assignment

Check the page 36BE 10 Decisions.

Step 16: Make your year 2 creativity assignment

Check the page 36BE Business Assignment 2 Corona Plan.

Deadline Wednesday, March 3rd. at 15.00, round 'Year 2'

Virtual Business Week, Thursday 4th. March

Step 17: City meeting: check time slot of your City in your schedule and visit MS Teams

Results of the year 2, looking ahead at year 3.

Step 18: Consultancy: check time slot of your City in your schedule and visit MS Teams

This is the time to ask questions about all the tasks.

Step 19: Make your year 3 business assignment

Check the page 36BE 10 Decisions.

Step 20: Make your year 3 creativity assignment

Check the page 36BE Business Assignment 3 Social Media.

Deadline Thursday, March 4th. at 15.00, round 'Year 3'

Jill Jandal, CEO of the Emerald Forest Hotel, wishing you good luck in the final push forwards

Virtual Business Week, Friday 5th. March

Step 21: City meeting: check time slot of your City in your schedule and visit MS Teams

Results of the year 3, looking ahead at year 4.

Step 22: Make your year 4 creativity assignment

Check the page 36BE Business Assignment 4 Pitch.
Deadline Friday, March 5th. at 13.00, round 'Year 4'

Step 23: The Final: check time slot of your City in your schedule and visit MS Teams

This will be the final and results of the competitions will be given.

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Emerald Forest Hotel offering an emerald hotel experience! | Run your own hotel in this management simulation.

Organisation of the module

We strongly recommend all of you to be present at every scheduled moment. There are:

city meetings (with your coach) as well as
'meet your team' sessions (only with your own team). These 'meet your team' time-slots are scheduled so that all members of the teams can be present: please do so.
week evaluations with your city

Check your schedule for all exact courses during all of these weeks.
Remember that you are entrepreneurs during all of the weeks. So keep your social media, website, and activities alive. So apart from your assignments and their deadlines, you can always work on these kind of elements.
So what to do first? Do the tasks underneath step by step.

Tasks to be done in week 1 deadline Friday at 23.59

During all of the week/weekend: a hotel doesn't close at certain hours: keep the communication on your hotel 'alive'.

* Task 1: Kick-off
Visit the central kick-off with all the other management teams: you will get instructions from the owners Christina Bergman or CEO Jill Jandal.

You will receive information regarding your Team and the competition:

your team mates in your management team of the hotel.
the team number of your hotel. (e.g. 29NL-A01, 29NL-B09, etc.)
a (printed out) secret link will be handed-out at the first city meeting with your coach. With this link, you'll have access to your hotel's Team File (edit: sued to be the Team document). The most important file, This is the document in which you present your assignments and the new plans of your hotel.

The link will look like ''''https://goo.gl/L4cABC'''' and is case sensitive.

Keep this link private and secret! Inside this Team File, you will also find after each week:

the profit of your hotel
the ranking of your hotel on profit (entrepreneurship) this week
the ranking of your hotel on profit (entrepreneurship) to date
your ranking of your hotel on creativity this week based on creativity points
your ranking of your hotel on creativity to date based on creativity points
remarks of your coach.

* Task 2: Meet with your team members
Plan meetings with your team to make preparations and plans for who is going to do what. Managing a hotel is having your team and hotel well organised. So try to work together on a professional basis, but do keep everybody to his/her tasks. If a person doesn't show up or doesn't perform as required act immediately! You need to set-up a team-contract in your Team File.

* Task 3: Study Introduction to Hotel
Study this Introduction to Hotel: here you will find the ten pages you need to read on the hotel, the history and the situation as you take over.

* Task 4: Study Introduction Game play
Study this Introduction Game play: here you will find the ten pages you need to read on what you can do as new management team.

* Task 5: Study Introduction Game play
We ask one member of each Team to join the Whastapp group, supporting the total of the game.

More information

After this, during the game you can find much more info in:

In the main menu you can see your own competition, with it's own homepage and information. Check that page again
Hotel Info pages. Always in the menu available gives information on the real hotel.
Clicking Hotel Social Media accounts will show the social media accounts of Emerald Forest Hotel so far. Always in the menu available.
Clicking Game play info will show you information on how to handle your hotel in this simulation. Always in the menu available and is on the Game play.

* Assignment 0.0 on entrepreneurship
Organizing your new management Team

* Assignment 1.1 on entrepreneurship
New name strategy target groups.

* Assignment 1.2 on creativity
Logo house style and slogan.