Team File
Use of Team File
The Team File is a very important file for you. Most of your work is done in this file. Of course, there also will be 'live' activities, as well as some other tasks.
This file is a Google Spreadsheet and very similar to an Excel spreadsheet, and it is stored in the cloud. You can work with different people, from different devices at the same time. You can even use the app.
You just fill out the requested cells: it's easy.
Just a few remarks:
- You can change all content in the Team File as many times as you want, until the deadline.
- Be sure to decide who will do the 'last edit'.
- Only work in the designated cells. Do not change the layout, add cells, add tabs, rename the file, etc.
- To correct an error, you can go back many steps with Control-Z.
- Working on your Team File is the most optimal when you are logged in with a Google account. Then you can also use the version history in the menu and your ‘menu’ offers more options.
- There is no ‘Save' button: everything is saved automatically.
- You can copy/paste from Word, only the layout will probably not show-up correctly.
- Pictures: use insert image from the menu.
- Just upload one team picture and one new hotel logo, as requested. Do not make the pictures too large.
- As in reality, you cannot change things in the past, so do not change decisions in any Year if a year has passed.
- If a year has passed or is not yet 'available', it will be greyed out.
Your Team File looks somewhat (all Games are a bit different) like this:
In each game, the assignments will tell you what you exactly are required to do, in which Year and when.
To get an idea on what a completed Team File might look like, you can check:
This gives you an impression what a complete Team File, after the preparations and four years, with results and comments could look like. By no means is this the perfect team: it is just any team.
The Team File structure
The Team File, which you have a private login link to, is the most important file to your hotel. In this file you will find four tabs:
- tab Year 0 where you start you make strategic choices, introduce your hotel, strategy etc.
- tab Year 1-2-3-4 where you make your decisions on year 1-2-3-4 and give explanations each year, after the preparation in year 0
- tab dashboard where you can find an overview of the most important financial results
- tab results where you find an operating review and other details on results and costs after each year.
Editing
As a management team, you do all your decisions and explanations in the Team File, assigned to you. Sometimes, when it is busy online, it takes some time to load. You can all work in the file at the same time. The program has a lot of functionalities. If you have problems with copy paste, read
Google Docs Help. There are a lot of tutorials on YouTube on working in Google Spread. The file is only visible to those knowing the secret code and your coach.
Deadlines and release
Each year or round has it's own deadline: you are not allowed to work on these assignments or change the decisions after this (each) deadline.
Your coach will then run the algorithms and assess your work. Together this will lead to your results: which all starts with your hotel's occupancy rate.
There is also a specific moment which is called 'the release', this is the time when all your results will be visible to you in your Team file, so:
- your hotel's operating review
- your hotel's dashboard with:
- the comments of your coach
→ Go! Following the Introduction to the Hotel? Step 07/10 is the page Competition on net profit, click here
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