Team file
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Use of Team File
The Team File is the place where your team works in, all the time. Of course, there also will be 'live' activities as well as some other tasks.
You will work on this Google Sheets file, with the secret login in your possession. The file is very similar to a spreadsheet in Excel. The big advantage is, that is all in the cloud. You can work with different people, from different devices at the same time. You could even use the app.
You just fill out the requested cells: it's easy. More info on working in Google Sheets in
this tutorial. But, you really will not need them.
Just a few remarks:
- You can change all content as many times as you want, until the deadline.
- Be sure to decide who will do the 'last edit'.
- Only work in the designated cells. Do not change the layout, add cells, add tabs etc.
- To correct an error, you can go back many steps with the comment control z.
- Working on Sheets is most handy when you are logged in to a Google account. Then you can also use vision history in the menu (might things go wrong) and your ‘menu’ offers more options.
- There is no ‘save button’ as everything is saved automatically, all of the time.
- You can copy paste from Word, Excel etc. only the layout will probably not show-up correctly.
- Just pictures you have to do via the menu, insert image.
- Just upload one Team picture and one New hotel logo, as requested. Do not make the pictures too many mbs: it might slow down your Team File.
- As in reality, you cannot change things in the past, so do not change decisions if a year passed by.
Your Team File looks somewhat (all Games are a bit different) like this:
In each game the assignments will tell you what you exactly are required to do, in which round-year and when exactly.
To get an idea on what a completed Team File might look like, you can check:
This gives you an impression what a complete Team File, after the preparations and four years, with results and comments could look like. By no means is this the perfect team: it is just any team.
The Team File structure
The Team File, which you have a private login link to, is the most important file to your hotel. In this file you will find four tabs:
- tab preparation where you start, introduce your hotel, strategy etc.
- tab decisions where you, after the preparation make your decisions and give explanations each year.
- tab dashboard where you can find an overview of the most important financial results
- tab results where you find an operating review and other details on results and costs after each year.
Editing
As a management team, you do all your decisions and explanations in the Team File, assigned to you. Sometimes, when it is busy online, it takes some time to load. You can all work in the file at the same time. The program has a lot of functionalities. If you have problems with copy paste, read
Google Docs Help. There are a lot of tutorials on YouTube on working in Google Spread. The file is only visible to those knowing the secret code and your coach.
Deadlines and release
Each year or round has it's own deadline: you are not allowed to work on these assignments or change the decisions after this (each) deadline.
Your coach will then run the algorithms and assess your work. Together this will lead to your results: which all starts with your hotel's occupancy rate.
There is also a specific moment which is called 'the release', this is the time when all your results will be visible to you in your Team file, so:
- your hotel's operating review
- your hotel's dashboard with:
- the comments of your coach
→ Go! Following the Introduction to the Hotel? Step 10/10 is the page staff, click here
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