46DE Assignments and timeline

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Students of Katholische Universität Eichstätt-Ingolstadt, I'm counting on you!

Welcome by CEO Jill Jandal

Organisation of the module Emerald Forest Hotel business simulation

To make all of this Game attractive and teamwork effective, it is essential that all of you, individually and as a team member, join in all events as scheduled. Keep in mind that you will be performing as business managers in the upcoming sessions and throughout the week duration of this game. Next to working on your assignments, we suggest you to keep an eye on social media.
What to do first? Take it step by step.

Start international week, Preparations to be done Monday 27th. of Febr. 08.30

The exact locations used during the game, will be communicated to you later.

• Step 1: Check the website of the hotel, as it is
  

Just have a quick look at the old fashionedwebsite of the Emerald Forest Hotel. You see the 'training program', that is what you are in now.

• Step 2: Study the 'Introduction to Hotel, menu on the left'
  

Study the Introduction to Hotel: here you will find the 10 pages you need to read on the hotel, the history, and the situation as you will take over the management of the hotel.

• Step 3: Study the 'Introduction Game play, menu on the left'
  

Study the Introduction Game play: here you will find the 10 pages you need to read on what you can do as the new Management Team.

• Step 4: Meet with your fellow team members
  

Upfront, you will receive information regarding your Team and the Game, such as:

• You all have been informed on the team members with whom you will make up the Management Team of the hotel:
• The team number of your hotel. This will look something such as "46DE-A04".
• Your Game is the 46th. Game in row and 'takes place' in Germany, so that is why it is number 46DE.
• Your hotel. For instance, if your hotel is located in the fictitious city of Amstelburg, therefore the letter A will correspond to your hotel. Your city is located in Germany (or any European country and city).
• Your hotel in this example will be hotel number 04 out of eight hotels in your city. The other seven are your competitors.
  

Make sure you meet asap and work together in a professional way, and support everybody in the team to perform his/her tasks well and in time. Good management is also good team-management. If things don’t work out as planned, act immediately. Discuss the first ideas on how to run your hotel, the better your morning preparation are, the better your start in the afternoon.

Monday 27th at 08.30 central kick-off

• Step 5: Prepare your offices and join the kick-off meeting

Teams set up their offices before joining the kick-off meeting with all students and coaches. All teams will be allocated a room for the duration of the week. You will be faced with a tight schedule, so make sure to be ready before the kick-off meeting.

This meeting will give an overview of the next steps in the Game week. In this session you meet your coaches, your competitors, can ask questions, have a look at the assignments of this week etc. Very bad idea to miss out on this. At the end of this session you will get your link to your Team File, and you have time to consult your coaches.

More information
After this, during the Game you can find much more info in:

• In the main menu you can see your Game 46DE, with its own homepage and information. Don't bother about other Games.
• Always in the menu you can find the Hotel Info pages. They give detailed information on the real hotel.
• Clicking Game play info will show you information on how to handle your hotel in this simulation. This is also always available in the menu and on the Game play.
• Clicking Help will show more information on photos and videos of the hotel and links to the social media accounts of Emerald Forest Hotel.
• Clicking Social media Emerald Forest Hotel will show the dominant currents social media accounts the hotel has.
  
• Looking for specific content? You can also use the search box top right hand. Type in a relevant word and look for a page on this platform ,specifically on this word, or for pages containing this word.
  

Team File
As a team you will work in a shared Team File, a Google spreadsheet. You will receive this secret link at the meeting. With this link, you will have access to your hotel’s Team File: the most important file in the Game. This is the document in which you need to present your assignments, formulate your future plans for your hotel, and where you will also find your results under each year. The secret link will look something like 46DE-A11 https://bit.ly/32ZHO444 and is case sensitive.
Keep this link private and secret! In this Team File, you will work on:

- Your assignments, including your team decisions

And you will find, per playing year:

- Feedback from your coach.

- The revenues of your hotel

- The profit of your hotel.

- The business ranking of your hotel, based on your net profit.

- The creativity ranking of your hotel

Your coach will have access to your Team File at all times. A few things to bear in mind while working collectively in this Team File:

• Please use Chrome as your browser (will work the best, both owned by Google).
• When you are logged in in Google (YouTube, Gmail): you will get a few more options in your menu ribbon.
• It is real-time, with a small delay. And be aware that last edit counts: so make sure to agree which team member will do the final editing (mind the deadlines).
• Work online only: downloading, converting to Excel etc. will always give issues.
• You all have edits right, at the same time, in the same shared Team File.
• You have edit rights in a selected number of cells, only the yellow ones: follow the instructions, do not change tabs, don't make new tabs etc.
• Many cells have a small triangle on the top right hand: hover your mouse over it, as this will give additional information on the subject.
• You are not allowed to change things after the deadline, or in any previous year.
• It can be handy to install the extension "Editor for Docs, Sheets & Slides", read via this link. The extension might come handy for copying / pasting information between Google files.
• It can get busy online, on the Google servers, on your WiFi e.g. So, loading of a Team file might take a few seconds, if the file doesn't seem to load, exit and open it again or do a refresh (only once!). For reassurance: we hardly had any problems on the 'Google side'.
  
  

• Step 6: Start working with your Team, first join the Facebook group
  

We might use Facebook during this Game (Facebook group of 46DE). We will inform you later, whether you should join with a FB hotel page or a personal account (one per team will do). This is a private group and will not influence your timeline.

Assignments in the Game, overview

You run the hotel by a number of assignments:
The total of the assignments:

Structure
Year	Business assignment	Due	Creativity assignment	Due
Year 0	46DE Business assignment year 0	Monday 16.00	46DE Creativity assignment year 0	Tuesday 09.00
Year 1	46DE Business assignment year 1	Tuesday 16.00	46DE Creativity assignment year 1	Wednesday 08.30
Year 2	46DE Business assignment year 2	Wednesday 16.00	46DE Creativity assignment year 2	Thursday 09.00
Year 3	46DE Business assignment year 3	Thursday 16.00	46DE Creativity assignment year 3	Friday 09.00

To be done Monday, 27th. Febr. Year 00:

• 08.30-09.00 Teams set up their offices
• 09.00-10.00 Central kick-off
• 10.00-11.00 Students work on assignments
• 11.00-12.30 Excursion in Ingolstadt
• 12.30-16.00 Students work on assignment
• 13.00-15.00 Coaches have 'open office hours'
• 16.00-18.00 Meeting with investors

• 46DE Business assignment year 0x
• 46DE Creativity assignment year 0x

Too late or incomplete will bring you a low mark, and your hotel in problems with a low occupancy rate. These two assignments will be assessed, and are crucial. Deadline Monday at 16.00 Deadline assignments Year 0

To be done Tuesday, 28th. Febr. Year 1:

• 09.00-10.00 General Meeting, results year 0, looking ahead at year 1
• 10.00-11.00 Parallel sessions:
  • Story telling for press officers – each team needs to send 1 representative
  • The rest of the group will be working on the assignments
• 11.00-12.00 Coaches have 'open office hour'
• 12.30-14.30 Excursion in Ingolstadt
• 16.00-17.30 Trade Fair
• 46DE Business assignment year 1x
• 46DE Creativity assignment year 1x

Too late or incomplete will bring you a low mark, and your hotel in problems with a low occupancy rate. These two assignments will be assessed, and are crucial. Deadline Tuesday at 16.00 Deadline assignments Year 1

To be done Wednesday, 1st. March Year 2:

• Before 09.00 commute to Eichstätt
• 09.00-10.00 General Meeting, results year 1, looking ahead at year 2
• 10.00-12.00 Excursion in Eichstätt
• 14.00-15.00 Coaches have 'open office hour'
• 46DE Business assignment year 2x
• 46DE Creativity assignment year 2x
• 20.00-22.00 Social networking event

Too late or incomplete will bring you a low mark, and your hotel in problems with a low occupancy rate. These two assignments will be assessed, and are crucial. Deadline Wednesday at 17.30 assignments Year 2

To be done Thursday 2nd. of March, Year 3:

• 09.00-10.00 General Meeting, results year 2, looking ahead at year 3
• 13.00-14.00 Coaches have 'open office hour'
• 46DE Business assignment year 3x
• 46DE Creativity assignment year 3x

Too late or incomplete will bring you a low mark, and your hotel in problems with a low occupancy rate. These two assignments will be assessed, and are crucial. Deadline Thursday at 17.30 assignments Year 3

• 20.00-22.00 Socail networking event

To be done Friday 3th. of March, Year 4:

• 08.30-10.00 Teams prepare their presentation
• 10.00-11.00 Three minutes of fame
• 11.00-13.00 Teams clean up their offices
• 13.00-14.00 Game Final: Award Ceremony
• 14.00-15.00 Evaluation of the kick-off and project week, information on the portfolio to be handed in by March 31, 2023
• 18.00-20.00 Farewell dinner

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Emerald Forest Hotel offering an emerald hotel experience! | Run your own hotel in this management simulation.