40NL Assignments and timeline

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Organisation of the module

It is essential that all of you, individually and as a team member, join in all online events as scheduled. Keep in mind that you will be performing as business managers in the upcoming sessions and throughout the three-week duration of this game. So, next to working on your assignments, you ought to keep your social media and interaction alive.
What to do first? Take it step by step.

During all of the week-weekends ahead, think about hotels and how these don't close at certain hours, so: keep the communication on your hotel 'alive'.

All events that take place via Teams are scheduled in your roster.

* You are tasked to run the hotel by a number of assignments.

Structure
Year	Business assignment	Mark	Creativity assignment	Mark
Year 0	40NL Business assignment year 0	....	40NL Creativity assignment year 0	....
Year 1	40NL Business assignment year 1	....	40NL Creativity assignment year 1	....
Year 2	40NL Business assignment year 2	....	40NL Creativity assignment year 2	....
Year 3	40NL Business assignment year 3	....	40NL Creativity assignment year 3	....
The Final	No assignment		40NL Golden Bell

To be done in week 22, deadline Wednesday June 2nd at 17.00.

Year 0, The Preparations

Step 1: Kick-off
Join in and participate in the main online kick-off along with other Management Teams: you will get instructions from the CEO Jill Jandal.
You will then receive information regarding your Team and the Game, such as:

• The team members with whom you will be the management of the hotel: the list has been made available via Teams, so you should familiarize yourself with your own Teams channel
• The team number of your hotel. This will look something like “40NL-A01”.
• Your Game is the 40th game and takes place in Breda, BUAS Hotel management the Netherlands, so that is why it is number 40NL.
• Your hotel. For instance, if your hotel is located in the fictitious city of Amstelburg, therefore the letter A will correspond to your hotel. The letter B stands for the city of Budano, the third city being Copenstadt: C. All cities are located in the Netherlands.
• Your hotel in this case will be hotel number 01 out of approximately ten hotels in your city. The other nine are your competitors.

Step 2: City meeting. Check time slot of your City in your schedule and visit MS Teams
It might be shortly after the kick-off. If you have time, check the other tasks of this week. In this session you meet your coach, ask questions, have a look at the assignments of this week etc. Very bad idea to miss out on this meeting. In this session you will get your secret link to your Team File and will know which channel 'belongs' to your Management Team. So, you can 'go' to your own channel afterwards and make arrangements within your team.

Team File
As a team you will work in a shared Team File, a Google spreadsheet. Soon, you will get a secret link to this file from your city coach. With this link, you will have access to your hotel’s Team File: the most important file in the game. This is the document in which you get to present your assignments, formulate your hotel future plans, and where you will also find your results under each year round. The secret link will look like 'https://goo.gl/L4cABC' and is case sensitive. Keep this link private and secret! Inside this Team file (for your eyes only), you will work on:

• All of your assignments

And you will find per round:

• The revenues of your hotel
• The profit of your hotel
• The ranking of your hotel on the assigned entrepreneurship activities
• Your ranking of your hotel on the assigned creativity activities.
• Feedback from your coach

You coach will have access to your team File at all times. A few things to bear in mind while working collectively in this Team Sheet:

• Please use Chrome as your browser (will work the best, both owned by Google).
• When you are logged in in Google (YouTube, G-mail): you will get a few more options
• It is real-time, with a small delay. And be aware that: The last edit counts: so, make sure to agree with, which team member will do the final editing (mind the deadlines).
• Work online only: downloading, converting to Excel etc. will always give some small issues.
• You have edit rights in a selected number of cells, only the yellow ones: follow the instructions, do not change tabs, don't make new tabs etc.
• Many cells have a small triangle on the top right hand: hover your mouse over it, as this will give additional information on the subject.
• You are not allowed to change things after the deadline, or in any previous year.
• It can be handy to install the extension "Editor for Docs, Sheets & Slides", available via this link. This extension is needed for copying/pasting information between Google files.
• Depending on your Wi-Fi bandwidth, it may take a few seconds for loading your file. If the file doesn't seem to load, exit and open it again or do a refresh (once!).

Step 3: Meet with your fellow team members
Plan ahead meetings with your team so you can prepare and plan for who is going to do what. It could take some extra effort on your part when cooperating online. Still, you are expected to be a team player and aim not to leave anyone behind. We know MS Teams can work miracles, you can also make use of other backchannels like WhatsApp, Signal, Slack, Google hangouts or Facebook live. Managing a hotel entails having your team and hotel well organized.
Make sure to work together in a professional manner while supporting everyone in the team to perform his/her tasks well and in time. Good management is also good team-management. If things don’t work out as planned, act immediately!
For that manner, you are required to set-up a team management contract in your Team File in your earliest year 0 (the Preparation).

Step 4: Study the 'Introduction to Hotel'
Study the Introduction to Hotel: here you will find the 10 pages you need to read on the hotel, the history and the situation as you will take over the management of the property.

Step 5: Study the 'Introduction Game play'
Study the Introduction Game play: here you will find the 10 pages you need to read on what you can do as the new Management Team.

More information
After this, during the game you can find much more info:

• In the main menu you can see your Game 40NL, with its own homepage and information. Don't bother or get distracted about other Games.
• Always in the menu you can find the Hotel Info pages. They give detailed information on the real hotel.
• Clicking Game play info will show you information on how to handle your hotel in this simulation. This is also always available in the menu and on the Game play.
• Clicking Help will show more information on photos and videos of the hotel and links to the social media accounts of Emerald Forest Hotel.

Step 6: Join the Facebook group
Go to 40NL Emerald Forest Hotel Facebook group and request to join the group. You can join with a FB hotel page or a personal account (one per team will do). This is a private group and will not influence your timeline.

Step 7: Check the Year 0, the Preparation section in your Team File
Use info on what to do from the page Year 0, the Preparation section and check the page Team File on this platform to see what your Team File is and does. Then have a look at your own Team File. All team members can log in using the private link as provided to you by your City Coach. Multiple users at the same time is not a problem. Your team will work in this file and also find your own results after each round (year). After reading, discuss your strategic plans regarding the hotel and come to a conclusion.

Deadline Wednesday, June 2nd at 17:00. Year 0, The Preparation
The next two assignments are crucial and will be assessed upon timely completion. Click for details:
> 40NL Business assignment year 0
> 40NL Creativity assignment year 0
If your material will be late or incomplete, it will bring your hotel in trouble and your assignment will be graded with a low mark.

To be done in week 22, Year 1:

Deadline Monday, June 7th at 17.00, Year 1
The next two assignments are crucial and will be assessed upon timely completion. Click for details:
> 40NL Business assignment year 1
> 40NL Creativity assignment year 1
If your material will be late or incomplete, it will bring your hotel in trouble and your assignment will be graded with a low mark.

To be done in week 22, Year 2:

Deadline Thursday, June 10th at 17.00, Year 2
The next two assignments are crucial and will be assessed upon timely completion. Click for details:
> 40NL Business assignment year 2
> 40NL Creativity assignment year 2
If your material will be late or incomplete, it will bring your hotel in trouble and your assignment will be graded with a low mark.

To be done in week 23, Year 3:

Deadline Wednesday, June 16th at 17.00, Year 3
The next two assignments are crucial and will be assessed upon timely completion. Click for details:
> 40NL Business assignment year 3
> 40NL Creativity assignment year 3
If your material will be late or incomplete, it will bring your hotel in trouble and your assignment will be graded with a low mark.

Also, to be done in week 23:

In order to participate in the Golden Bell Award ceremony, and to conclude with your assignments under the HM Capstone Project, you have one more final assignment:
> 40NL Creativity assignment year 4: the Golden Bell

• Final Ceremony: The Golden Bell Award 2021, Friday, June 18th (see schedule)
  
  

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